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Home/Docs/Entity Reference/User Account — entity reference
REFERENCE · Last reviewed

User Account — entity reference

A User Account is one person, or one built-in system identity, in the organization: it holds the sign-in username, e-mail, phone, first, last and display names, the audience (Internal for employees, External for portal and partner users), the active flag, the person's language, locale and time zone, and an optional delegated approver. Every record's Owner, Created By and Modified By point to a user account. Accounts are managed under Setup, Access Control, Users. Saving an active account that has a username or e-mail and no sign-in identity yet provisions the identity in the background and sends the welcome e-mail; inactive accounts are never provisioned. The username must equal the e-mail or be a plain name without @ of up to 64 letters, digits and . - _ ! # ^ ~. A new account defaults to active and Internal, the display name is composed from first and last name when blank, and the name is taken from the username, then the e-mail, then the display name. A delegated approver receives, and may decide, every approval step that resolves to this user, alongside the user. A user's time zone and locale override the organization defaults for that person. Profiles, roles, teams, license seats and company access are separate records attached to the account.

Fields

FieldLabelTypeRequiredWhat it does
CreatedByIdCreated ByLookup → UserAccountYes
CreatedDateTimeCreated DateDateAndTimeYes
IdIdGuidYes
ModifiedByIdModified ByLookup → UserAccountYes
NameNameTextYesThe account's record name, set when the account is created from the username, or the e-mail, or the display name when both are blank. Distinct from the display name shown across the product.
OwnerIdOwnerLookup → UserAccountYes
RecordTypeIdRecord TypeGuid, hidden
UIPropsUI PropsText
UpdatedDateTimeModified DateDateAndTimeYes

Actions

ActionLabelTypeWhat it does
CloneCloneServerAction (Clone)Create a copy of this record
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