One identity, address, income or business document collected from a person or a firm, with a flag that says whether someone has checked it against the original. The scanned file itself is attached to the record. KYC documents have no app of their own: they are added from the KYC Documents list on a partner onboarding application, an opportunity's Related tab or a resource's KYC tab. Partner onboarding is the only process that reads them: when an application is created, one unverified row is added for each KYC Document requirement of its partner type, and moving the application to Under Review is refused while a required document type is missing or, where the requirement asks for it, not yet verified.
Fields
| Field | Label | Type | Required | What it does |
|---|
BranchId | Branch | Lookup → Branch | | The branch the document is kept under. Optional and not filled automatically. |
CreatedById | Created By | Lookup → UserAccount | Yes | |
CreatedDateTime | Created Date | DateAndTime | Yes | |
DealerOnboardingId | Dealer Onboarding | Lookup → DealerOnboarding | | No longer used. The link to a partner onboarding application is now the Partner Onboarding field, which is set automatically when the document is added from the application. |
DocumentNumber | Document Number | Text | | The number printed on the document itself, such as the PAN or passport number. It is not on the standard web create or record form, so an administrator must add it to the layout before users can type it on the web. It does appear on the partner onboarding print. |
DocumentType | Document Type | PickList | | Which document this is, for example PAN Card, Aadhaar Card, GST Certificate or Bank Proof. Partner onboarding matches requirements on this value, ignoring case, so a row only counts towards a requirement when its Document Type is exactly the type the requirement names. Values: Aadhaar Card, Pan Card, Driving License, Voter ID, Passport, Salary Slip, Cancelled Cheque. |
EmployeeId | Employee | Lookup → Employee | | Not stored: a value entered here is dropped on save, so a KYC document cannot be listed or filtered by employee. For staff, add the document from the person's resource record instead. |
ExternalId | External | Text | | A free-text reference to the document in another system, such as a verification provider. Nothing in the platform fills or reads it. |
FinanceCaseId | Finance Case | Lookup → FinanceCase | | The finance case the document was collected for. Optional; no standard screen lists KYC documents on a finance case. |
Id | Id | Guid | Yes | |
IsVerified | Is Verified | Boolean | Yes | Switch it on once someone has checked the document against the original. Off by default. Partner onboarding requirements marked as needing verification only count a document whose Is Verified is on. |
KYCType | KYC Type | PickList | | What the document proves: Identity Proof, Address Proof or Income Proof. It is for your own classification and filtering; no check reads it. Values: Identity Proof, Address Proof, Income Proof. |
ModifiedById | Modified By | Lookup → UserAccount | Yes | |
Name | Document Number | Text | | The record's own number, labelled Document Number on lists. It is filled automatically from the KYC Document numbering setting (DOC series) when the record is saved. It is not the number printed on the document; that goes in the separate Document Number field. |
OrderId | Sale Order | Lookup → Order | | Labelled Sale Order. The sales order the document was collected for. Optional; no standard order screen lists KYC documents. |
OrderLineId | Sale Order Line | Lookup → OrderLine | | Labelled Sale Order Line. The order line the document was collected for. Optional and not filled automatically. |
OwnerId | Owner | Lookup → UserAccount | Yes | |
RecordTypeId | Record Type | Guid, hidden | | |
ResourceId | Executive | Lookup → Resource | | Labelled Executive. The person the document belongs to when it is a staff member's KYC record; set automatically when the document is added from a resource's KYC tab. |
SaleOrderKYC | Name | Text | | Not stored: a value entered here is dropped on save. |
UIProps | UI Props | Text | | |
UpdatedDateTime | Modified Date | DateAndTime | Yes | |
Actions
| Action | Label | Type | What it does |
|---|
BulkDelete | Delete | Delete | Delete the selected records. |
Clone | Clone | ServerAction (Clone) | Create a copy of this record |
Delete | Delete | Delete | Delete |
DeleteInList | Delete | Delete | Delete in a list page |
Edit | Edit | Edit | Edit |
EditInLine | Edit | EditInline | Edit in page. |
EditListHeader | Edit | EditInline | EditListHeader |
EditListRow | Edit | Edit | EditListRow |
New | New | New | New |
