Bill — entity reference

The vendor-side counterpart of Invoice and the terminus of procure-to-pay. It is released from a PurchaseOrder or raised against a GoodsReceipt, and its lines carry the quantities being billed. Posting writes one balanced journal — Dr goods-received-not-invoiced, inventory or expense plus input tax credit, Cr Accounts Payable — and raises a Payable OpenTransaction; the same run deducts TDS for any line carrying a withholding section and captures input-GST TaxTransaction rows that feed GSTR-2B reconciliation. Payment state lives in OpenAmount and AdjustedAmount rather than in Status, which is a seeded pick list no code path assigns.

Fields

Field	Label	Type	Required	What it does
`AccountName`	Account Name	Text		A free-text denormalised party name limited to twenty characters, which is short enough that most real vendor names are truncated. It is not maintained from the linked supplier account, so it can drift; resolve the vendor through SupplierAccountId instead of reading this field.
`AdjustedAmount`	Adjusted Amount	Currency		Running total of PaymentAdjustment amounts applied against this bill; the payment-application path adds each adjustment here and immediately recomputes OpenAmount as TotalAmount minus this value, and reversing an adjustment subtracts it back. It is the mirror image of OpenAmount.
`AmountPaid`	Amount Pa	Currency		The field is nevertheless locked against manual edits, so it will normally stay at zero. Use OpenAmount and AdjustedAmount, or the payable open item, to judge how much of a bill has been paid.
`BillingAddress`	Billing Address	Text
`BillingCity`	Billing City	PickList		Values: Pune, Mumbai, Chandigarh.
`BillingCityId`	Billing City	Lookup → Place		Values: Pune, Chandigarh, Mumbai.
`BillingContactAddressId`	Billing Address	Lookup → ContactAddress
`BillingCountry`	Billing Country	PickList		Values: India.
`BillingPostalCode`	Billing Postal Code	Text
`BillingRegion`	Billing Region	Text
`BillingState`	Billing State	PickList		Values: New Delhi, Maharashtra, Punjab, Delhi, Haryana.
`BillingStreet`	Billing Street	Text
`BranchId`	Branch	Lookup → Branch
`CreatedById`	Created By	Lookup → UserAccount	Yes
`CreatedDateTime`	Created Date	DateAndTime	Yes
`Description`	Description	Text
`DiscountGroupId`	Discount Group	Lookup → DiscountGroup
`DocumentDate`	Document Date	Date
`DueDate`	Due Date	Date		When the vendor expects payment. Posting copies it onto the payable open item, and it is the basis for the ageing buckets — overdue days are measured from the due date, falling back to the document date when it is empty, so leaving it blank makes a bill age from its own date.
`ExternalId`	External	Text
`GeneralLedgerId`	General Ledger	Lookup → GeneralLedger
`GeneratedById`	Generated By	Lookup
`GLAccountId`	GL Account	Lookup → GLAccount
`GLAmount`	GL Amount	Calculated		Nominally the header posting amount for a bill, but no calculated formula and no code path populates it. Because a bill that has lines derives its payable leg from the sum of the line amounts plus their tax, the header value is never consulted in practice and the field typically stays at zero.
`GLPostingType`	GL Posting Type	PickList		Selects the control account for the header leg: unset or 'Credit' posts to Accounts Payable, while 'Cash', 'Bank' and 'Credit Card' post to those account types instead, and anything else falls back to Accounts Payable.
`GoodsReceiptId`	Goods Receipt	Lookup → GoodsReceipt
`Id`	Id	Guid	Yes
`IsBillGenerated`	Bill Generated	Calculated (calculated)	Yes	Use PurchaseOrderId and GoodsReceiptId to establish provenance instead.
`IsGLPosted`	GL Posted	Boolean	Yes
`IsGLPostingApproved`	GL Posting Approved	Boolean		The posting gate. The posting action sets it before building the journal, and the posting engine reverses any existing journal instead of writing one whenever it is false or the bill is being deleted. It defaults to false, so a newly created bill does not post by itself.
`IsKPICalculated`	KPI Calculated	Boolean
`IsRCM`	Is RCM	Boolean		Marks the bill as self-assessed under reverse charge. When set and the bill carries tax, posting diverts the tax portion away from Accounts Payable to a dedicated reverse-charge GST payable account and reduces the payable leg by that amount; posting fails outright if no such account can be resolved. It is also carried through to the input-GST capture as the reverse-charge flag.
`ModifiedById`	Modified By	Lookup → UserAccount	Yes
`Name`	Document Number	Text
`OpenAmount`	Open Amount	Calculated
`OwnerId`	Owner	Lookup → UserAccount	Yes
`PartnerAccountId`	Partner Account	Lookup → Account		The owning company or dealer entity rather than the vendor. It scopes posting-rule and account resolution, and posting is skipped altogether unless this account has GL posting enabled. It is non-editable after creation and, when the bill came from a goods receipt, cannot be edited away from the receipt's value.
`PaymentTerms`	Payment Terms	Text
`PerformGLPosting`	Perform GL Posting	Boolean	Yes
`PerformKPICalculation`	Perform KPI Calculation	Boolean
`PlaceOfSupply`	Place of Supply	Calculated (calculated)		Values: Maharashtra, Gujarat, Rajasthan, Haryana.
`PriceAsOnDate`	Price As On Date	Date
`PriceListId`	Price List	Lookup → PriceList
`PurchaseOrderId`	Purchase Order	Lookup → PurchaseOrder
`RecordTypeId`	Record Type	Guid, hidden
`Remarks`	Remarks	Text
`ResourceId`	Executive	Lookup → Resource
`RoundOff`	Round Off	Currency
`ShippingAddress`	Shipping Address	Text
`ShippingCity`	Shipping City	PickList		Values: Pune, Mumbai, Chandigarh.
`ShippingCityId`	Shipping City	Lookup → Place		Values: Pune, Mumbai, Chandigarh.
`ShippingContactAddressId`	Shipping Address	Lookup → ContactAddress
`ShippingCountry`	Shipping Country	PickList		Values: India.
`ShippingPostalCode`	Shipping Postal Code	Text
`ShippingRegion`	Shipping Region	Text
`ShippingState`	Shipping State	PickList		Values: Maharashtra, New Delhi, Punjab, Delhi, Haryana.
`ShippingStreet`	Shipping Street	Text
`SkipScheme`	Skip Scheme	Boolean	Yes
`SourceOfSupply`	Source of Supply	PickList		Values: Maharashtra, Gujarat, Rajasthan, Haryana.
`Status`	Status	PickList		Values: Draft, Approved, Rejected, Posted.
`SupplierAccountId`	Supplier Account	Lookup → Account		The vendor being paid — the party side of the payable, stamped on the AP control leg of the journal and on the resulting open item, and the account the open-documents lookup filters bills by. It is distinct from PartnerAccountId, the owning company, and cannot be changed after creation.
`SupplierGSTIN`	Supplier GSTIN	Calculated (calculated)
`SupplierInvoiceAmount`	Supplier Invoice Amount	Currency
`SupplierInvoiceDate`	Supplier Invoice Date	Date
`SupplierInvoiceNumber`	Supplier Invoice Number	Text		The vendor's own document reference, as printed on their invoice, as opposed to Name which is the internally generated bill number. It is capped at eighteen characters, and it is what GST inward-supply reporting and vendor reconciliation match on.
`Tax1`	Tax1	Currency
`Tax1Name`	Tax1 Name	Text
`Tax1Rate`	Tax1 Rate	Currency
`Tax1Type`	Tax1 Type	Text
`TaxGroupId`	Tax Group	Lookup → TaxGroup
`TaxId`	Tax	Lookup → Tax
`TaxSupplyType`	Tax Supply Type	PickList		Values: Within State, Outside State, Exempt, Exports, SEZ.
`TCSEligibleAmount`	TCS Eligible Amount	Currency
`TotalAmount`	Total Amount	Calculated (calculated)
`TotalDiscountAmount`	Total Discount Amount	Calculated (calculated)
`TotalLineAmount`	Total Line Amount	Calculated (calculated)
`TotalLineBaseAmount`	Total Line Base Amount	Calculated (calculated)
`TotalLineGrossAmount`	Total Line Gross Amount	Calculated (calculated)
`TotalLineTaxAmount`	Total Line Tax Amount	Calculated (calculated)
`TotalQuantity`	Total Quantity	Calculated (calculated)
`TotalSchemeDiscountAmount`	Total Scheme Discount Amount	Calculated (calculated)
`TotalTaxAmount`	Total Tax Amount 1	Calculated (calculated)
`TotalTaxAmount2`	Total Tax Amount 2	Calculated (calculated)
`TotalTaxAmount3`	Total Tax Amount 3	Calculated (calculated)
`TransactionType`	Transaction Type	PickList		Values: Type 1, Type 2, Type 3.
`TypeOfBill`	Type of Bill	PickList		Values: Expense Bill, OTC Purchase Bill, Purchase Bill.
`UIProps`	UI Props	Text
`UpdatedDateTime`	Modified Date	DateAndTime	Yes

Actions

Action	Label	Type	What it does
`BulkDelete`	Delete	Delete	Delete Selected
`Clone`	Clone	ServerAction (`Clone`)	Create a copy of this record
`Delete`	Delete	Delete	Delete
`DeleteInList`	Delete	Delete	Delete in a list page
`Edit`	Edit	Edit	Edit
`EditDetail`	Edit	EditInline	edit
`EditInLine`	Edit	Edit	Edit in page.
`EditInList`	Edit	EditInline	Edit
`GetOpenDocuments`	Get Open Documents	ServerAction (`GetOpenDocuments`)	A read-only lookup that returns the open documents available to settle against, scoped to the bill's party and branch and to the payment direction, with an optional search key. It creates nothing — it is the picker behind a settlement screen, not a posting step.
`GetPaymentAmountSummary`	Payment	ServerAction (`GetPaymentAmountSummary`)	A read-only summary for the bill: its total, how much has been adjusted, what remains open, and the payments and adjustments making up the difference. Returns data for display only and changes nothing.
`New`	New	New	New
`PerformGLPosting`	Post General Ledger	ServerAction (`PerformGLPosting`)	PostGeneralLedger
`PerformInventoryPosting`	Post Inventory	ServerAction (`PerformInventoryPosting`)	This action perform inventory posting.
`PostAdjustments`	Post Adjustments	ServerAction (`PostAdjustments`)	Bill settlement is recorded as PaymentAdjustment rows or, on the current open-item engine, SettlementAllocation rows against the bill's OpenTransaction.

Lookup filters

Filter	Lookup field	Notes
Branch For Partner Account	`BranchId`
Only Partner Account	`PartnerAccountId`
Only Supplier	`SupplierAccountId`

Account — looks up via SupplierAccountId
Place — looks up via BillingCityId
Tax — looks up via TaxId
UserAccount — looks up via OwnerId
GoodsReceipt — looks up via GoodsReceiptId
Place — looks up via ShippingCityId
ContactAddress — looks up via ShippingContactAddressId
PurchaseOrder — looks up via PurchaseOrderId
PriceList — looks up via PriceListId
TaxGroup — looks up via TaxGroupId
Account — looks up via PartnerAccountId
DiscountGroup — looks up via DiscountGroupId
GLAccount — looks up via GLAccountId
UserAccount — looks up via CreatedById
UserAccount — looks up via ModifiedById
Branch — looks up via BranchId
Resource — looks up via ResourceId
GeneralLedger — looks up via GeneralLedgerId
ContactAddress — looks up via BillingContactAddressId
DebitNoteLine — referenced by via BillId
GSTR3BRule37Tracker — referenced by via BillId
BillLine — referenced by via BillId
Journal — referenced by via SourceRecordId
OpenTransaction — referenced by via SourceRecordId
PaymentAdjustment — referenced by via BillId
Payment — referenced by via BillId
SchemeLedger — referenced by via BillId
GeneralLedger — referenced by via BillId
DebitNote — referenced by via BillId
InterestCharge — referenced by via SourceRecordId
InventoryLedger — referenced by via ParentRecordId
CreditNoteLine — referenced by via BillId

Bill — entity reference

Fields

Actions

Lookup filters

Related entities

Related topics