Statutory Challan — entity reference

One deposit paid to one statutory authority for one payroll period of one company: the PF, ESI, professional tax, LWF, gratuity or salary TDS that posted payroll runs credited to a payable account. The salary TDS challan is drafted from a posted payroll run with Prepare TDS Challan, which totals the TDS of every posted employee row in the company's period and creates the period's TDS challan or refreshes its amount until it is posted; the other schemes are entered by hand with the amount deposited. Post Challan writes one payroll journal (debit the payable account, credit the bank account, dated on Pay Date) and sets Status to Paid and GL to the journal. The quarterly salary TDS return reports every TDS challan marked Paid. Reached at Payroll, Settings, Statutory Compliance, Statutory Challans.

Fields

Field	Label	Type	Required	What it does
`Amount`	Amount	Currency		The sum deposited, posted exactly as it stands: the journal debits the payable account and credits the bank by this amount, and posting refuses zero or less. Nothing compares it with the payable balance or the payroll deductions. On a drafted TDS challan it is the period's posted TDS, and Prepare TDS Challan replaces it with the new total each time it runs until the challan is posted. The salary TDS return uses it as the challan row's tax amount.
`BankGLAccountId`	BankGL Account	Lookup → GLAccount		The bank account the deposit leaves from, credited by Post Challan. Required to post; a drafted TDS challan has none, so it must be filled in before posting.
`BsrCode`	BSR Code	Text		The receiving bank branch's seven-digit BSR code, the first part of the challan identification number. Copied to the challan row of the quarterly salary TDS return, whose validation reports Missing CIN without it. Not on the standard challan forms; an administrator adds it to the layout.
`ChallanNumber`	Challan Number	Text		The portal or bank acknowledgement number of the deposit. For a TDS challan with no Challan Serial, the salary TDS return uses its first ten characters as the serial.
`ChallanSerial`	Challan Serial	Text		The bank's challan serial number, the third part of the challan identification number. Copied to the salary TDS return; when blank the return falls back to the first ten characters of Challan Number. Not on the standard challan forms; an administrator adds it to the layout.
`CreatedById`	Created By	Lookup → UserAccount	Yes
`CreatedDateTime`	Created Date	DateAndTime	Yes
`GLId`	GL	Lookup → Journal		The journal written by Post Challan, also listed on the challan's Related tab. A challan with a journal here is treated as posted: Post Challan refuses it and Prepare TDS Challan no longer refreshes its amount. Leave it blank when creating a challan. Reversing the journal does not clear it.
`Id`	Id	Guid	Yes
`Label`	Label	Text		Set to the same value as Name when the challan is saved.
`ModifiedById`	Modified By	Lookup → UserAccount	Yes
`Name`	Name	Text, unique	Yes	The challan's number, assigned when the challan is saved from the statutory challan series: prefix SC, the month and year of creation, and a six-digit running number.
`OwnerId`	Owner	Lookup → UserAccount	Yes
`PaidDate`	Pa Date	Date		The day the authority was paid; labelled Pay Date on the form and Paid Date in the list. It is the journal date when the challan is posted; if blank, today's date is used and saved here. It becomes the tender date of the challan row on the salary TDS return.
`PartnerAccountId`	Partner Account	Lookup → Account		The company whose payable the deposit clears. Only own companies are offered, and the field is hidden on a tenant with a single company. Prepare TDS Challan uses the payroll run's company, and posting looks up control accounts within this company.
`PayableGLAccountId`	PayableGL Account	Lookup → GLAccount		The payable account the deposit clears, debited by Post Challan. When blank, posting looks for the company's account whose stored control type is the no-space value for the scheme (PfPayable, EsiPayable, ProfessionalTaxPayable, TdsSalaryPayable, LwfPayable, otherwise PayrollPayable). The Control Type list on the GL account form saves spaced labels that this lookup does not match, so fill this field in. The lookup is not filtered by company.
`PayrollPeriodId`	Payroll Period	Lookup → PayrollPeriod		The payroll period whose deductions the deposit pays. Prepare TDS Challan keeps one TDS challan per company and period, and the salary TDS return includes a Paid TDS challan when its period has posted TDS in the quarter. The lookup is not filtered by company.
`RecordTypeId`	Record Type	Guid, hidden
`Status`	Status	PickList		Pending when the challan is created and Paid after Post Challan succeeds; it is on no form. Draft and Reconciled are offered by the list but never set by the system. The salary TDS return includes only TDS challans whose status is Paid, and reversing the posting journal does not change it. Values: Draft, Paid, Reconciled.
`StatutoryType`	Statutory Type	PickList		The scheme deposited: PF, ESI, PT, TDS, LWF or Gratuity. On the New form it is a free-text box, so type the value exactly in capitals. It picks the control account when Payable GL Account is blank, and only TDS challans are drafted by Prepare TDS Challan and reported on the salary TDS return. Values: PF, ESI, PT, TDS, LWF, Gratuity.
`UIProps`	UI Props	Text
`UpdatedDateTime`	Modified Date	DateAndTime	Yes

Actions

Action	Label	Type	What it does
`Clone`	Clone	ServerAction (`Clone`)	Creates a copy of the challan including its GL journal link and Status, so a copy of a posted challan counts as posted and, for TDS, is reported again on the salary TDS return. Use New instead.
`Delete`	Delete	Delete	Delete this PayrollStatutoryChallan.
`DeleteEntity`	Delete	Delete	Delete
`DeleteHeader`	Delete	Delete	Delete
`Edit`	Edit	Edit	Edit this PayrollStatutoryChallan.
`EditEntity`	Edit	Edit	Edit
`EditInLine`	Edit	EditInline	Edit
`New`	New	New	Create a PayrollStatutoryChallan.
`PostChallan`	Post Challan	ServerAction (`PostChallan`)	Posts the deposit: writes one payroll journal dated on Pay Date (today when blank) that debits the payable account and credits the bank account by the Amount, then sets Status to Paid and links the journal in GL. Refused when the challan already has a journal, the amount is zero or less, there is no bank account, or no payable account is set or found for the statutory type.
`View`	View	View	View this PayrollStatutoryChallan.

Lookup filters

Filter	Lookup field	Notes
PartnerAccountFilter	`PartnerAccountId`

UserAccount — looks up via ModifiedById
UserAccount — looks up via OwnerId
Account — looks up via PartnerAccountId
GLAccount — looks up via PayableGLAccountId
UserAccount — looks up via OwnerId
GLAccount — looks up via BankGLAccountId
UserAccount — looks up via CreatedById
Journal — looks up via GLId
UserAccount — looks up via CreatedById
PayrollPeriod — looks up via PayrollPeriodId
UserAccount — looks up via ModifiedById
Journal — referenced by via SourceRecordId
TdsReturnChallan — referenced by via PayrollStatutoryChallanId

Statutory Challan — entity reference

Fields

Actions

Lookup filters

Related entities

Related topics