A manually kept register, in the Claims app, for comparing the credit a supplier or principal actually gave against what was claimed. Each record holds the partner, branch and supplier, a document date, the credit note amount received and the amount matched so far, with its own reconciliation lines. Nothing in xMatix creates, updates or reads these records. Claim settlement and the claim's Perform Reconciliation routine work on claims directly and never touch this register, so every figure here is typed in by a user and nothing recalculates it. The record page shows only the partner, branch and supplier plus the Reconciliation Lines and Related (adjustments) tabs; the date and amounts are seen and changed through Edit. A payment linked to a reconciliation is never treated as an advance.
Fields
| Field | Label | Type | Required | What it does |
|---|
BranchId | Branch | Lookup → Branch | | The branch the reconciliation is for. For information only. |
CreatedById | Created By | Lookup → UserAccount | Yes | |
CreatedDateTime | Created Date | DateAndTime | Yes | |
CreditNoteAmount | Credit Note Amount | Currency | | The credit actually received from the supplier, typed in by the user. Leave it empty or enter an amount above zero: a value of 0 or less is refused with Credit Note Amount cannot be Negative. Nothing reads it. |
DocumentDate | Document Date | Date | | The date of the reconciliation or of the supplier's credit. Typed in by the user; it does not limit which claims or lines can be added. |
Id | Id | Guid | Yes | |
ModifiedById | Modified By | Lookup → UserAccount | Yes | |
Name | Name | Text | Yes | Assigned from the Claim Reconciliation document name setting (default series RN, the date and a six-digit running number) when the record is created. |
OwnerId | Owner | Lookup → UserAccount | Yes | |
PartnerAccountId | Partner Account | Lookup → Account | | The company (dealer or distributor) the reconciliation is for. For information only; nothing filters claims or lines by it. |
ReconciledAmount | Reconciled Amount | Currency | | How much of the received credit has been matched against claims, typed in by the user. It is not totalled from the reconciliation lines and does not change when claims settle. A value of 0 or less is refused with Reconciled Amount cannot be Negative. |
RecordTypeId | Record Type | Guid, hidden | | |
Status | Status | PickList | | A free status for the register. It is on no seeded form and has no seeded values, so it stays empty unless an administrator adds both. Nothing changes it automatically. |
SupplierAccountId | Supplier | Lookup → Account | | The supplier or principal whose credit is being reconciled. For information only; it is not checked against the claims' Supplier Account. |
UIProps | UI Props | Text | | |
UpdatedDateTime | Modified Date | DateAndTime | Yes | |
Actions
| Action | Label | Type | What it does |
|---|
BulkDelete | Delete | Delete | Delete the selected records. |
Clone | Clone | ServerAction (Clone) | Create a copy of this record |
Delete | Delete | Delete | Delete |
DeleteInList | Delete | Delete | Delete in a list page |
Edit | Edit | Edit | Edit |
EditEntity | Edit | Edit | EditEntity |
EditInLine | Edit | Edit | Edit in page. |
EditListHeader | Edit | EditInline | Edit |
New | New | New | New |
Validations
| Validation | Applies to | Error message | Notes |
|---|
| XM_CreditNoteAmountValidationRule | CreditNoteAmount, Error | Credit Note Amount cannot be Negative | Credit Note Amount cannot be Negative |
| XM_ReconciledAmountValidationRule | ReconciledAmount, Error | Reconciled Amount cannot be Negative | Reconciled Amount cannot be Negative |
