A cheque book: a range of cheque numbers for one bank account and company, listed in the Finance app under Banking (and in the Banking app) as Cheque Registers and on a bank account's Cheque Register tab. When a new cheque payment given is saved on the web with its cheque number empty, the next number is drawn from a register whose Partner Account is the payment's company, whose Status reads Active and whose Is Active is not cleared; with several, the one with the lowest next number is used. Drawing a number creates the cheque transaction, writes the number back to the payment, advances Next Number and sets Status to Exhausted once the end number is passed. Saves refuse a start number greater than the end number, a range overlapping another register on the same bank account, and an inactive bank account or bank GL account. The register's record page lists the cheques drawn from it on its Cheque Transactions tab.
Fields
| Field | Label | Type | Required | What it does |
|---|
BankAccountId | Bank Account | Lookup → BankAccount | | The bank account the cheque book belongs to. It must be active and its GL account active. It is copied to every cheque drawn from the register, and ranges on the same bank account cannot overlap. |
CreatedById | Created By | Lookup → UserAccount | Yes | |
CreatedDateTime | Created On | DateAndTime | Yes | |
EndNumber | End Number | LargeNumber | | The last leaf number. Once Next Number passes it, Status changes to Exhausted and the register is no longer used. |
Id | Id | Guid | Yes | |
IsActive | Is Active | Boolean | | Whether the register can be used. Clear it to retire a cheque book; numbering skips registers with this cleared. |
Label | Label | Text | | |
ModifiedById | Modified By | Lookup → UserAccount | Yes | |
Name | Name | Text | Yes | |
NextNumber | Next Number | LargeNumber | | The number the next cheque will take, advanced by one each time a cheque is drawn. When empty, the first cheque takes the start number. |
OwnerId | Owner | Lookup → UserAccount | Yes | |
PartnerAccountId | Partner Account | Lookup → Account | | The company that writes cheques from this book. A cheque payment uses the register only when this is the payment's company, so a register with no partner account is never used. Also copied to each cheque drawn. |
Prefix | Prefix | Text | | Text placed before each number drawn, for example on the cheque's name and number. Use letters only: digits in the prefix are copied into the payment's numeric cheque number as well. |
RecordTypeId | Record Type | Guid, hidden | | |
StartNumber | Start Number | LargeNumber | | The first leaf number. Must not be greater than the end number. |
Status | Status | PickList | | Active, Exhausted or Cancelled. Numbers are drawn only while it reads Active, and it is set to Exhausted automatically when the range runs out. No list values are shipped for this field, so an administrator adds them in Design Studio to let users see and change it. |
UIProps | UI Props | Text | | |
UpdatedDateTime | Updated On | DateAndTime | Yes | |
Actions
| Action | Label | Type | What it does |
|---|
Clone | Clone | ServerAction (Clone) | Create a copy of this record |
Delete | Delete | Delete | Delete |
Edit | Edit | Edit | Edit |
EditRecord | Edit | Edit | Edit |
New | New | New | New |
