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SOLUTIONS · MANUFACTURING & DEALER NETWORKS

You build the product. Dealers sell it, service it, and file the claims — in systems you can't see.
Run the network like it's yours.

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Network after-sales — month to datelive
ACTIVE CONTRACTS
3,412
metered AMCs & warranties
DEALER JOBS MTD
1,286
across 84 dealer locations
FIRST-TIME FIX
88%
no repeat visit
CLAIMS IN RECON
214
approved / rejected / reclaim
01 · WHY YOUR CURRENT STACK CAN'T FIX THIS

The factory, the dealer, and the claim live in different worlds.

YOUR ERP
Ends at the primary sale
The despatch is booked. What the dealer does with the product for the next decade is invisible.
YOUR DEALER PORTAL
A form, not a system
Dealers re-type finished work into it — late, reluctantly, and only the parts that get them paid.
YOUR CLAIMS PROCESS
Email and spreadsheets
Every warranty claim is a negotiation; reconciliation happens quarterly, in anger.
YOUR AI TOOL
Reports but can't act
It charts contract lapses and claim ageing. Someone still has to work the list.
THE PLAYBOOK

We've run this network before.

The team behind xMatix has spent years building and operating dealer-network after-sales for a global engine manufacturer's India network — service contracts sold centrally and executed across hundreds of dealer locations, from the job card in the technician's hand to the warranty claim settled line by line.

Full after-sales through dealers: contracts, preventive schedules, campaigns, spare parts, claims and reconciliation. This page is that playbook, running on the xMatix platform.

THE OPERATING LOOP

One installed asset. One service history.

Distribution moves the product out; after-sales keeps it running for years. Both lanes land on the same asset record — whoever executes the step.

SALES & DISTRIBUTION LANE
Primary orderdealer credit & schemes appliedDespatchserials tracked · e-way billDealer stockSecondary saleInstall & commissionthe asset record is born
ONE INSTALLED ASSET · ONE SERVICE HISTORY
AFTER-SALES LANE — EXECUTED BY THE DEALER
Service contractmetered by time, hours or usagePM schedule firesthe visit before the breakdownDealer job cardtyped activities · offline appPartsdealer stock · VOR purchase orderWarranty claimmulti-payer splitReconciliationapproved / rejected / reclaim per line
02 · A DAY ON xMatix

Three people. Two companies. One data model.

THE DEALER TECHNICIAN
Job card → checklist → proof of work
Geofenced arrival at the customer site, guided checklist, parts onto the job card, photos and signature — captured offline where the machine actually is. The evidence the claim will need is collected while the panels are still open.
09:40⊘ offline
JOB 1 OF 4 · UNDER CONTRACT
Genset — Kisan Agro cold store
On site — hour meter read 4,180
Failed part photos
Old part retained for claim
Claim evidence captured on the job — not reconstructed later
THE NETWORK SERVICE MANAGER
Contracts, campaigns & dealer performance
Sees every dealer's open jobs, contract coverage and response times on one console — runs service campaigns across the installed base in waves, and knows which dealers need help before the customer escalates.
Network consoleResponse SLA at risk 3 dealers
East region96%
West Ctrl89%
Raipur Hwy71%
Campaign C-31 · injector sealwave 2 of 3 · 412 assets open
The campaign finds the asset — mandatory job added on arrival
THE AFTER-SALES HEAD
Claims, renewals & parts revenue in one view
Claim exposure by dealer and failure code, contracts due for renewal, parts revenue against the installed base — and Sense to interrogate all of it.
CLAIMS APPROVED
91%
RENEWALS DUE 90D
318
CONTRACT ATTACH RATE · 6 QUARTERS
Ask Sense: "Which dealers' claims get rejected most — and why?"
Every number traces to a dealer job card — not a dealer's summary
SERVICE CONTRACTS ACROSS THE NETWORK

Sold centrally. Executed by dealers. Metered by the system.

AMCs and extended warranties meter on time, hours or usage with grace bands; entitlements burn down on the contract; preventive schedules generate the dealer's job before the failure. Multi-payer lines split one job across manufacturer, dealer and customer shares — by rule, not negotiation.

Explore Service →
Contract — genset fleet, Kisan Agro
Hour meter · 4,180 of 5,000 hrs84%
PM visits · 6 of 8 done75%
Executing dealerEast regionPayer splitmanufacturer 70 · dealer 20 · customer 10Next PMdue at 4,500 hrs · job pre-generated
Claim batch — East region · August
Claim WC-2214 — injector, in warranty
job card JC-8841 · photos · hour meter · old part retained
Approved
Claim WC-2219 — turbo, labour line
1 of 3 lines rejected — flat rate exceeded · reclaim filed
Reclaim
batch of 38 claims · settlement reconciled line by line against the credit note
CLAIMS WITHOUT THE QUARTERLY WAR

The claim writes itself from the job card.

Parts, labour, meter readings and photo evidence are already on the job — the claim is assembled from them, batched, and reconciled line by line: approved, rejected, reclaim. Dealers get paid for work they can prove; the manufacturer pays for failures that actually happened.

Explore Service →
THE NETWORK IS ALSO A TERRITORY

Your field team works the dealers like a beat.

Territory managers visit dealers on planned routes — stock checks, order capture, scheme communication, issue logging — offline, geo-verified, measured. Dealer orders flow through credit control and schemes exactly like any distribution channel, and dealer portals give the network self-service ordering and claim status.

Explore Field Sales →
Territory visit — West Central
Visitgeofenced check-in 10:20 · dealer principal metStock check2 fast-moving parts below reorder pointOrdercaptured offline · credit OK · scheme appliedIssueclaim training gap logged → follow-up task
Suggested order — from dealer offtake
proposed, not guessed — editable at the counter
Drafted
xMatix Sense in this industry

The rejection has a pattern.

Sensegrounded in your records · audited
Which dealers' warranty claims get rejected most — and why?
Rejections concentrate in two dealers and one failure code — 70% cite missing diagnostic photos. Nine open claims share the same gap and will reject on current evidence. Grounded in claim lines and job-card attachments.
Draft dealer nudges → approve Show the 9
GO DEEPER

The network's disciplines, one page each.

Contracts, claims, dealers, parts and the agents that watch them — in depth.

Service contracts across the network
Metered by time, hours or usage; PM schedules that generate dealer jobs.
Read the deep dive →
Warranty claims
Dealer claims with evidence attached, reconciled line by line.
Read the deep dive →
Dealer management
Credit with teeth, schemes priced identically, portals and secondary visibility.
Read the deep dive →
Spare parts
Network-wide visibility, projected replenishment, urgency from the job card.
Read the deep dive →
AI agents for after-sales
Engines on the contracts and claims; agents on the patterns; humans on the calls.
Read the deep dive →
03 · NEED → ANSWER

Every network problem has an address.

YOU NEEDxMatix Answers With
Service contracts & AMC meteringServiceExplore xMatix Service →
Warranty claims & reconciliationServiceExplore xMatix Service →
Dealer technicians in the fieldField Service & Mobile AppExplore xMatix Field Service →
Spare parts across the networkInventory, Warehouse & ProcurementExplore xMatix Inventory →
Primary sales, dealer credit & schemesSales, Rewards & Field SalesExplore xMatix Field Sales →
Dealer self-service ordering & claim statusCommerce & PortalsExplore xMatix Portals →
Books, GST & multi-entity financeFinance & AccountingExplore Finance & Accounting →
Compliance, wherever you operate.
India: GST & e-InvoicingUAE: VAT & e-InvoicingSaudi Arabia: ZATCA & VAT
RELATED PRODUCTS ServiceField ServiceField SalesInventoryCommercePortals

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