Your spreadsheet WMS
True at 9am, wrong by noon
Every movement happens physically first and gets typed later — or never.
PRODUCTS
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Stock on a spreadsheet. Pickers on memory. Clients on the phone asking where their order is. Run the warehouse as a system of record.
StockOn recordGuess
Stock by bin, live32 bins · counted as they move
Stock on a spreadsheetTrue at 9am, wrong by noon
PickOn recordGuess
Directed pick on mobile3 bins · one path · scan-confirmed
Pick from memoryEvery aisle, twice
ClientOn recordGuess
Client sees it in the portalIn transit · e-way bill · ETA 16:30
Client on the phone“Where is my order?”
Warehouse floor — today
live
Orders picked
412
of 438 released
Line fill rate
97%
this week
In transit
38
shipments — real stock, not a blind spot
Count variance
0.4%
rolling cycle counts
The floor, the books, and the client report never agree.
Your ERP
Values stock it never sees move
Quantities without locations, values without batches — reconciled at year-end, painfully.
Your client reporting
Assembled monthly, disputed monthly
3PL clients get emailed extracts — and every discrepancy becomes a call.
Your AI tool
Reports but can't act
It charts fill-rate dips. Someone still has to re-slot the aisle.
Every unit is somewhere — and the system knows where.
Inbound to outbound on one append-only inventory ledger: nothing moves physically without moving in the record, including the truck.
Inbound → outbound
now · Receive
01
Receive
against POquality gate
02
Put away
location-addressedbatch & expiry
03
Allocate
partial if needed
04
Pick & pack
directed work on mobile
05
Dispatch
e-way bill from the movement
06
In transit
real stock, valued
07
Deliver
proof of delivery
Cycle counts run alongside — the shop never closes
02 · A DAY ON xMatix
Three people. One data model.
THE PICKER
Directed work, not tribal knowledge
Pick lists sequenced by location, batch and expiry rules enforced at the shelf, shortfalls recorded as facts — on a mobile device that keeps working when the racking blocks the signal.
11:05PICK WAVE 3 · 12 LINES
NEXT · AISLE C · BIN C-14-2
Detergent 5kg — batch B-0412 (FEFO)
Picked 8 of 10short 2 — recorded
Confirm bin count→
A short pick triggers the variance — not a month-end surprise
THE WAREHOUSE MANAGER
Waves, exceptions & the counting rhythm
Releases orders in waves, allocates partially when stock is tight, watches exceptions instead of everything — and runs ABC-weighted cycle counts that never stop the floor.
Partial allocation ships what exists — backorder carries the rest
THE 3PL CLIENT
Their stock, their orders, their portal
Clients see their own inventory, order status and PODs on a branded portal — scoped by the platform's security engine to exactly their records. The monthly dispute becomes a login.
MY SKUs ON HAND
1,842
OPEN ORDERS
23
SO-88121 · dispatched 14:20POD ✓
SO-88134 · pickingwave 2
Row-level security: each client sees only their own records
Visibility is the product a 3PL sells — this is it, self-served
BUILT FOR THE MESSY REAL DAY
Allocate, pick, deliver, ship — partially if needed.
Real warehouses rarely have everything. The flow ships what exists, carries the remainder honestly, and keeps in-transit stock as real, valued inventory — so the books never pretend the truck doesn't exist. Batch, serial and expiry ride along at every step.
Explore Warehouse Management →STOCK THAT REPLENISHES ITSELF
The reorder happens before the stockout.
Replenishment engines project from consumption, lead time and ABC/FSN class into suggested purchase lines a buyer can verify — and procurement carries them through approvals, quality-gated receipts and three-way match.
Explore Procurement →
Every warehouse problem has an address.
Directed picking, packing & dispatch
Warehouse Management
Batch, serial & expiry traceability
Inventory
Replenishment & purchasing
Procurement
Client self-service visibility (3PL)
Portals & Data Studio
Delivery runs & proof of delivery
Field Service & Mobile App
GST, e-way bills & storage billing
Finance & Accounting