The Statements area of the Finance app holds fifteen statement screens, every one derived live from the posted ledger the moment you open it. There is no refresh step and no saved copy to go stale: post a journal and every statement reflects it. This page lists each screen and the question it answers.
How the statements work
- Live queries. A statement is computed from posted journals plus each GL account's statement classification (see Chart of accounts). Reclassify an account and the statements move with it.
- Flow versus balance. Flow statements (P&L, Cash Flow) report over a from–to window; balance statements (Balance Sheet, Trial Balance) report as of a single date. The date controls on each screen match its kind.
- Dimensions. On the Profit and Loss and Balance Sheet screens (including Schedule III), Financial Ratios and Risk Ratios, set Compare to By business unit, By branch, By GSTIN or By cost centre for one column per value plus a Total — choose a single value for one division's view, or set No comparison for the whole company. Same ledger, different slice. See Business units. To publish one combined statement for a chosen set of units, use a consolidation group (described on the same page).
- Publish to snapshot. Because statements are live, a Balance Sheet, Profit and Loss or Trial Balance you have filed or circulated can be published. This is done on a separate Published Statement record, not from the statement screen. The published copy is computed once and locked, and later postings or reclassification do not alter it. See Published statements.
The statement screens
| Statement | What it answers |
|---|---|
| Profit and Loss | Income against expense for a period, with the prior period alongside — did we make money, and where? |
| Profit and Loss (Schedule III) | The same result in the Indian statutory Schedule III layout, ready for filing and board packs |
| Horizontal Profit and Loss | The T-form presentation — income and expenditure side by side |
| Balance Sheet | Assets against equity and liabilities as of a date — what do we own and owe? |
| Balance Sheet (Schedule III) | The statutory Schedule III presentation of the same position |
| Horizontal Balance Sheet | The T-form presentation — assets on one side, equity and liabilities on the other |
| Trial Balance | Every account's debit and credit balance; total debits must equal total credits — the first thing to check when anything looks wrong |
| Changes in Equity | How equity moved over the year — capital, reserves and retained earnings |
| Cash Flow | Where cash came from and went, indirect method, reconciling to the change in cash |
| Fund Flow | Sources and applications of funds between two balance-sheet dates — the working-capital view of the same story |
| Budget vs Actual | Budgeted against posted actuals per account, with the variance (see Budgets) |
| Financial Ratios | Liquidity, solvency, profitability and efficiency ratios, computed from the ledger |
| Risk Ratios | The company's financial risk — liquidity stress, leverage, debt-servicing capacity, cash-flow adequacy |
| Financial Projection | A run-rate projected income statement: each account's year-to-date actual scaled up to the full year, shown as Projection vs Actual or Projection only. It does not read the projection records; those feed the Cash Flow Forecast (see Financial projections) |
| Inventory Valuation Statement | Inventory value and movement, tying stock to the inventory control account |
| Receivables Ageing Summary | What each customer owes as of a date, by days overdue — Not due, 1-30, 31-60, 61-90, 91+ — with unapplied receipts and credits in their own column, credit limit and days, and the tie-out to Accounts Receivable (see Subledgers) |
| Receivables Ageing Details | Every open customer document as of that date under its customer: dates, days overdue, band, original, settled and open amounts |
| Payables Ageing Summary | What is owed to each supplier as of a date, by days overdue, with unapplied payments and advances in their own column and the tie-out to Accounts Payable |
| Payables Ageing Details | Every open supplier document as of that date under its supplier |
Email a statement on a schedule
Any statement in Finance › Statements can be emailed to you as a PDF on a schedule — a Balance Sheet every month end, the Receivables Ageing every Monday morning.
- Open the statement and set its filters the way you want to receive it: company, branch, book, date range or as-of date, comparison, money scale.
- Click Subscribe in the statement header (next to Print).
- Choose how often (daily, weekly, monthly or hourly) and the time, and optionally a subject and extra recipients (comma-separated). Click Subscribe.
The button then reads Subscribed. Click it to change the schedule or recipients, or to Unsubscribe. To change what is sent, set the filters again and click Subscribed › Save — the email always replays the filters you saved.
What arrives is the same PDF that Export › PDF downloads, computed fresh at send time under your own access: you only ever receive figures you could see on screen. Dates are kept as the choice you made, not as fixed dates — a subscription to Last month sends last month every time, and Year end or Full year follow the fiscal year the send date falls in. A statement pinned to one fiscal year by its page design keeps that year. Times on the schedule are in UTC, as for report and dashboard subscriptions, and the minimum interval is 15 minutes.
The Subscribe button appears on the Statements pages themselves, not on a statement shown inside a Fiscal Year record. See Subscriptions for how delivery works.
Reading the statutory layouts
The Schedule III screens place each account by its Schedule III classification, so their correctness is a classification question, not a formatting one. An account showing up under the wrong head — or not at all — means its classification needs correcting in the chart of accounts; the statement will be right the moment the account is.
Common questions
Can I get a statement by email every month?
Yes — open it, set the filters, and click Subscribe (see Email a statement on a schedule). The PDF is the same one Export › PDF produces, recalculated at every send.
Why did a statement change since I last looked?
Because the ledger did. Statements are computed live from posted journals, so any posting into the window you are viewing — a backdated document, a reversal, a depreciation run — moves the figures. When you need a figure that holds still, publish the statement on a Published Statement record (see Published statements): the published copy is fixed as of that moment.
What is the difference between the P&L and the Schedule III P&L?
The numbers are the same; the arrangement differs. The standard P&L groups by account type for management reading; the Schedule III screen arranges the identical ledger into the statutory format prescribed for Indian companies. Use whichever the audience expects — they cannot disagree with each other.
Why doesn't my Trial Balance balance?
A posted ledger always balances, so an unbalanced TB means the view is cut short — most often a dimension filter that catches one side of journals whose lines carry inconsistent branch or business-unit stamps. Clear the filters; if the full TB balances, the fix is stamping dimensions consistently on journal lines.
Can I rename, reorder or regroup the lines of a statement?
Not through a layout. Every statement places each GL account by its Schedule III Classification and falls back to its Account Type when that is blank. To move an account to another heading, change its classification on the GL account (see GL accounts), and every statement follows. For the side-by-side presentation, open Horizontal Profit and Loss or Horizontal Balance Sheet. The platform also has a Statement Layout record with layout nodes, a format and a statement type. No statement reads these records, so creating or editing one changes nothing on screen, in an export or in a published statement. See the Statement Layout reference and the Statement Layout Node reference.