Delivery day is the only day the customer remembers — and it is also the day the paperwork either exists or doesn't. xMatix runs the last mile of a vehicle sale as one governed sequence: VIN allocated, invoice raised, registration paperwork produced, checklist executed, appointment kept.
The VIN meets the order
Allocation reserves a specific unit — the actual VIN, not "a white one" — against the confirmed order, with manual serial picking when the customer chose the exact car in the yard. From that moment the unit is committed: it can't be sold twice, and everything downstream (invoice, asset, warranty) inherits the right identity from VIN-wise stock.
Invoicing that satisfies the tax office and the fleet buyer
The invoice is GST-correct by construction, and for e-invoice-mandated dealers and corporate buyers, IRP registration returns the IRN and signed QR onto the invoice record automatically — B2B fleet deals get compliant e-invoices without a portal detour (the mechanics: e-invoicing). The financed portion from the finance case lands on the invoice by itself.
RTO paperwork and the delivery checklist
Registration is a tracked stage, not a shoebox: RTO-specific outputs are produced from the sale's own data — the buyer, the VIN, engine and chassis numbers, insurance — and the vehicle's registration number and date land back on its asset record. The delivery checklist materialises from a template onto the delivery order: accessories fitted, documents handed over, fuel level, the walk-around — executed and signed, not remembered. (The whole last mile: from RTO paperwork to delivery appointment.)
A delivery appointment, kept
Delivery is a scheduled appointment with a slot the customer chose — capacity-checked like a test drive, so six deliveries don't collide at 5pm on Dhanteras. The handover closes the sale cleanly: asset created, warranty and service contracts activated, first-service schedule already ticking.
Common questions
How does VIN allocation to an order work?
Allocation reserves specific serialised units against the confirmed order — automatically, or by manually picking the exact VIN the customer chose. The reserved unit is locked to the deal, and the invoice, asset record and warranty all inherit that identity.
Can corporate and fleet buyers get GST e-invoices?
Yes — invoices are GST-correct with place-of-supply logic, and for mandated dealers the IRP registration runs from the invoicing flow: IRN and signed QR code land on the invoice record, which is exactly what a corporate buyer's accounts team will ask for.
What RTO outputs does the system produce?
Registration paperwork is generated from the sale's own records — buyer, VIN, engine and chassis numbers, insurance details — and the vehicle's registration number and date are written back to its asset record, so the registration stage is tracked instead of parked in a folder.
How is the delivery itself managed?
As a scheduled, capacity-checked appointment with a delivery checklist materialised from your template — accessories, documents, inspection, signature. The completed handover activates the warranty and service contracts that start the ownership relationship.