A dealership's accounts team spends its month re-entering what the business already did: sales invoices, workshop bills, claims, parts purchases — and then computing incentives in a spreadsheet nobody fully trusts. In xMatix the operation posts its own books, and the schemes and incentives engine computes what each person earned from the same records.
Every document posts itself
Invoices, credit notes, bills, payments, goods receipts, deliveries and returns each carry a posting purpose — the ledger entries are generated from the document, with GST, TDS and dimensions on the line. Workshop work posts through the invoices and settlement credit notes it raises; claim settlements land as credit notes with inventory adjustments. Month-end is a review, not a data-entry sprint. (The longer story: the dealership's month posts itself.)
Schemes with a ledger, not a folder
The schemes engine runs OEM and dealership promotions with conditions, benefits, periods, budgets and a consumption ledger — every application traceable to its order lines, every budget's utilisation live. Scheme claims to the OEM settle from that evidence, alongside warranty claims.
Incentives computed, not negotiated
Incentive plans pair targets with payout slabs — deliveries, invoiced value, finance and insurance attach rates for sales consultants; labour hours and efficiency for technicians — with participants enrolled per plan and per-resource targets. The engine matches performance against the plan and computes the payout line by line; salesman and engineer performance flows to payroll, and technician timesheet hours join payroll cost in resource-wise profitability. What each person earned and why is inspectable — which is what makes an incentive motivating instead of contested. (Design notes: incentives that tie to payroll.)
Common questions
What posts to the general ledger automatically?
Sales invoices, workshop invoices, credit and debit notes, bills, payments, goods receipts, deliveries, returns and claim settlements — each document type carries its posting purpose, so the books are a by-product of operating, with GST and TDS computed on the lines.
How are salesman incentives computed?
Incentive plans define targets — orders, invoiced value, attach rates — paired with payout slabs; consultants are enrolled with per-resource targets, and the engine matches actual performance from the same records that ran the sale, computing payouts line by line.
Can technician efficiency feed incentives and payroll?
Technician hours are captured on job-card timesheets; efficiency and utilisation are measured from them, feed incentive computation, and join payroll cost in resource-wise profitability — so the workshop's people economics are visible on the same records as its work.
How are OEM scheme claims handled?
Scheme applications accrue in a consumption ledger tied to order lines and budgets, so the periodic claim to the OEM is generated from evidence and reconciled like any other claim — utilisation visible during the scheme, not after it.